CYM Organization and Procedure

TABLE OF CONTENTS

Note: This HTML version of the O&P is not the most up to date.

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• PREFACE
• 1. HISTORICAL OUTLINE
• 2. GENERAL PROCEDURES FOR MEETINGS FOR BUSINESS REACHING DECISIONS
• 3. MEMBERSHIP
• 4. THE MONTHLY MEETING
• 5. THE HALF-YEARLY MEETING
• 6. THE YEARLY MEETING
• 7. MEETING OF MINISTRY AND COUNSEL
• 8. CLEARNESS COMMITTEES, COMMITTEES OF CARE AND OVERSIGHT COMMITTEES
• 9. OPPORTUNITIES FOR SERVICE UNDER CONCERN
• 10. MARRIAGE
• 11. BIRTH OR ADOPTION
• 12. DEATH, DYING AND CARE OF THE BEREAVED
• APPENDIX

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ORDER OF BUSINESS
2.7 Agendas
2.8 Minutes
2.9 Minute book
2.10 Reports
2.11 Statistical reports
2.12 Correspondence
2.13 New concerns

OFFICERS
2.14 Clerks
2.15 Assistant clerks
2.16 Treasurer
2.17 Trustees

COMMITTEES
2.18 Distribution of work, size of committees and appointment of members
2.19 Nominations and service by members
2.20 Duties and terms of reference
2.21 Order of business, reports and minutes

4. THE MONTHLY MEETING
4.1 Meetings for Business
4.2 Committees and officers
4.3 Clerk of Monthly Meeting
4.4 Meetings of Ministry and Counsel
4.5 Pastoral care
4.6 Distant members
4.7 Advices and Queries
4.8 Statistical report
4.9 Travelling minutes
4.10 Travelling letters
4.11 Libraries
4.12 Use of meetinghouses
4.13 Advice on outward affairs
4.14 Delegates to Yearly Meeting

RISE AND RECOGNITION OF NEW MEETINGS
4.15 Worship Groups
4.16 Allowed Meetings
4.17 Preparative Meetings
4.18 Establishing new Monthly Meetings
4.19 Executive Meetings
4.20 Quarterly Meetings
4.21 Regional Gatherings
4.22 Discontinuance of meetings

5. THE HALF-YEARLY MEETING
5.1 Gatherings of Half-Yearly Meeting
5.2 Ministry and oversight functions
5.3 Formation and laying down of Half-Yearly Meetings

6. THE YEARLY MEETING
6.1 Introduction
6.2 Clerks of Yearly Meeting
6.3 General Secretary
6.4 RepresentativeMeeting
6.5 Meeting of Delegates
6.6 Trustees
6.7 Finance Committee

STANDING COMMITTEES OF YEARLY MEETING
6.8 Personnel Policy Committee
6.9 Epistle Summarizing Committee
6.10 Camp NeeKauNis Committee
6.11 Canadian Friends Foreign Missionary Board
6.12 Canadian Friends Service Committee
6.13 Discipline Review Committee
6.14 Ecumenical Committee
6.15 Home Mission and Advancement Committee
6.16 Nominating Committee
6.17 Records Committee
6.18 Religious Education Committee

YEARLY MEETING SESSIONAL COMMITTEES
6.19 Agenda Committee
6.20 Naming Committee
6.21 Programme Committee

YEARLY MEETING ARCHIVES
6.22 Archives

7. MEETING OF MINISTRY AND COUNSEL
7.1 Appointment of members

RESPONSIBILITIES
7.2 Spiritual care and counselling
7.3 Vocal ministry
7.4 Visitation
7.5 Weddings and funerals
7.6 Care of the young
7.7 Frequency of meetings
7.8 Report on the state of the society
7.9 Recording gifts in the ministry

YEARLY MEETING OF MINISTRY AND COUNSEL
7.10 The body
7.11 Responsibilities

8. CLEARNESS COMMITTEES, COMMITTEES OF CARE AND OVERSIGHT COMMITTEES
8.1 Introduction
8.2 Discernment and clearness

GENERAL GUIDELINES FOR COMMITTEES
8.3 Formation
8.4 Function
8.5 Membership
8.6 Clerk
8.7 Resources
8.8 Conduct of meetings
8.9 Records

SPECIAL GUIDELINES
8.10 Clearness Committees
8.11 Committees of Care
8.12 Oversight Committees

9. OPPORTUNITIES FOR SERVICE UNDER CONCERN
9.1 The ministry of chaplaincy
9.2 An overview of the process

10. MARRIAGE
10.1 Friends' view of marriage

PROCEDURE
10.2 Summary
10.3 Application to Monthly Meeting
10.4 Advice to the marriage clearness committee
10.5 Marriage arrangements committee
10.6 The Meeting for Marriage
10.7 Certificate of marriage
10.8 Registration of marriages
10.9 Nurture of marriage
10.10 Separation and divorce

11. BIRTH OR ADOPTION
11.1 Birth and adoption

12. DEATH, DYING AND CARE OF THE BEREAVED
12.1 Memorial Meetings
12.2 Care for the dying and bereaved
12.3 Records
12.4 Designation forms

APPENDIX
A. Advice and queries
B. Selected Quaker bibliography
C. Changes to Organization and Procedure since 1991
Index