Records Committee is responsible for the receiving, oversight, preservation, inventory and indexing of records and documents of Canadian Yearly Meeting, its constituent meetings, its standing committees and other related bodies which entrust their records to its care. These include records and documents from the three Yearly Meetings which united in 1955 to become Canadian Yearly Meeting. These Archives are currently located at Pickering College, Newmarket, Ontario (see Section 6.22). The Archives web site is at http://archives-library.quaker.ca
Records Committee acts as a resource for Canadian Yearly Meeting. It guides and assists the Yearly Meeting and its constituent bodies in the creation, care and preservation of their records, encouraging them to deposit their records, or duplicates of them, in the Archives.
Records Committee also develops and maintains the Arthur Garratt Dorland Friends Historical Collection which is a comprehensive reference library of Quaker publications and the Rendell Rhoades Collection of Quaker Disciplines. Both of these collections are presently located in the Dorland Room of Pickering College Library.
The Archivist is appointed by and accountable to the Records Committee. The Archivist is responsible for the general operation of and access to the Archives and the Collections. The position may be either volunteer or paid. Whe the Archivist is a paid position the Canadian Yearly Meeting guidelines on Personnel Policy shall apply.
Records Committee in cooperation with the Canadian Friends Historical Association works to foster interest in and knowledge of the heritage of Canadian Friends. Where relevant it works with other Quaker-related and regional archival and historical associations.